Tackling Negative Review Responses: Tips for Vacation Rental Hosts

Improve the guest experience and learn from feedback with these response examples & tips

February 28, 2023

As an Airbnb or vacation rental host, it’s natural to want to provide the best experience possible for your guests. However, despite your best efforts, there may be times when a guest leaves a negative review. While it can be difficult to read negative feedback, it’s important to remember that it’s an opportunity to learn and improve. Here are some tips for how to handle negative review responses as an Airbnb host:

5 Tips for Handling Negative Reviews on Your Vacation Rental 

  1. Stay calm and professional: Negative reviews can be emotionally charged, but staying calm and professional is important when responding to them. Take a moment to collect your thoughts before responding, and always be respectful and courteous.
  2. Apologize and empathize: Acknowledge the guest’s concerns and apologize for any issues they may have experienced. Show empathy by understanding their point of view and taking responsibility for any mistakes made.
  3. Offer a solution: If the guest had specific issues, offer a solution to fix the problem. For example, if the guest had trouble with the Wi-Fi, offer to troubleshoot the issue or provide them with the password.
  4. Follow up: After addressing the issue, follow up with the guest to make sure that their concerns have been resolved. This will demonstrate your commitment to providing a great experience and may lead to an updated review.
  5. Learn from the feedback: Use negative reviews as an opportunity to learn and improve. Take note of any recurring issues and make changes to your listing or guest experience to prevent them from happening in the future.
Nail negative review responses with these tips & examples – including staying professional, empathizing, offering solutions, & following up.
Even the most exceptional hosts can have their spirits dampened by negative reviews, but how they respond to them is crucial.

Examples of Negative Review Responses for Vacation Rental Hosts

Here are some examples of how hosts can handle negative review responses:

Example 1: A guest complains about the cleanliness of the property 

Response: “I’m sorry to hear that you were not satisfied with the cleanliness of the property during your stay. We take cleanliness very seriously, and I apologize that it did not meet your expectations. We will take steps to ensure this does not happen in the future and hope you will give us another chance to host you.”

Example 2: A guest complains about the noise level in the neighborhood 

Response: “I apologize that the noise level in the neighborhood affected your stay. I understand how important a peaceful environment is while on vacation. I will be sure to include more information about the location and the noise level in the listing to better inform future guests.”

Example 3: A guest complains about a lack of essentials like toilet paper or soap 

Response: “I apologize for the inconvenience you experienced during your stay. We strive to provide all the essentials our guests need, and it appears we fell short in this instance. We have taken steps to ensure this does not happen in the future and have restocked the property with the necessary essentials. And we hope you will give us another chance to host you.”

Handling negative reviews as an Airbnb host can be challenging, but it’s an opportunity to learn and improve. Stay calm and professional, apologize and empathize, offer a solution, follow up, and use the feedback to make positive changes.

Partner with Us for Stress-Free Vacation Rental Property Management

Sunsplash by Open Air Homes is a successful short-term rental in Palm Springs, California.

If you are an Airbnb or vacation rental host who needs assistance in managing your property, Open Air Homes can help. Our experienced team will save you hours navigating guest feedback, providing quick responses to inquiries, and expertly handling any issues that may arise. 

Learn more about our vacation rental property management services.



You might also like

Subscribe to our newsletter

Subscriber to receive exclusive styling tips, interior & entertaining inspiration, travel tips, updates on events and offerings, and all our favorite finds.